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Exchange 2010 to 2016 Migration: A Simplified Guide

Exchange 2010 to 2016 Migration

Exchange Server is a vital component of any organization’s IT infrastructure, providing email, calendar, and other communication services. As technology evolves, it’s important to keep your Exchange infrastructure up to date to ensure that it continues to meet the needs of your organization. One way to do this is by migrating from Exchange 2010 to 2016. In this article, we will go through the process of Exchange 2010 to 2016 migration. Covering everything from preparation to post-migration tasks. We will also highlight the benefits of upgrading to Exchange 2016 and discuss some best practices for ensuring a smooth migration.

Exchange 2010 to 2016 Migration

Preparation for Exchange 2010 migration:

Before beginning the migration, it’s important to make sure that your organization is ready. This includes verifying that your hardware and software meet the system requirements for Exchange 2016 and that your organization has a sufficient number of licenses. You should also test your existing Exchange 2010 environment to make sure that there are no issues that need to be addressed before migration. Additionally, you should also establish a migration plan that outlines the steps required to complete the migration, including timelines and responsibilities.


Coexistence is the process of running both Exchange 2010 and 2016 in parallel. So that users can continue to access their email and calendar data while the migration is taking place. This is done by configuring a trust relationship between the two environments and by setting up mail flow between them.

This step is important to ensure minimal disruption to users during the migration.

Exchange 2010 to 2016 Migration:

Once the coexistence is set up, the migration of mailboxes, public folders and other data can begin. The migration process can be divided into three parts:

Mailbox migration: This involves moving the mailboxes from Exchange 2010 to 2016. This can be done using EdbMails tool for Microsoft Exchange migration.

Steps to migrate Exchange 2010 to 2016 : 

  • Step 1: Install EdbMails Exchange migration tool
  • Step 2: Select and connect to Exchange 2010 server
  • Step 3: Select mailboxes and connect to Exchange 2016 server
  • Step 4: Migrate from Exchange 2010 to 2016 

Public folder migration: This involves moving the public folders from Exchange 2010 to 2016. 

Other data migration: This includes migrating other data such as custom settings, email addresses and distribution groups.


After the migration is complete, it’s important to test the new Exchange 2016 environment to make sure that everything is working as expected. This includes testing email and calendar functionality, as well as other features such as Outlook Web Access and ActiveSync. It’s also important to update any documentation and procedures that may have changed as a result of the migration.


Migrating from Exchange 2010 to 2016 can be a complex process. But with proper planning and execution, it can be done with minimal disruption to users. Upgrading to Exchange 2016 will provide your organization with new features and improved performance, making it a worthwhile investment. By following the best practices outlined in this article, you can ensure a smooth migration and a successful outcome.

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